Okay, so! I’m really eager for us to dive into this topic because I think it can really help everyone, whether you are an entrepreneur, or just a regular-shmegular joe looking to improve their daily and long term productivity.
Now I’m not about to tell you to wake up at 5 am or to gym, shower, eat breakfast and meditate- ALL before starting your day- because to be honest, I feel that it doesn’t matter how you run your day, as long as when you DO work, you make the most of your time.
In 2019, and almost 2020 there is really no such thing as 9–5 working hours anymore. We live in a global village that runs 24/7. Someone somewhere is always working, and thanks to the internet, you can connect to them in real-time! It’s the hours that count, not the time. Do you get it? :)
So I want to give you some lessons I’ve learnt from people I’ve met and my experience in life and the professional world. These are practical tips for your daily but also for your long-term productivity. However, I am going to break it up into two articles, double the reading pleasure, so in this first article we are tackling short-term productivity and in the next article we’ll tackle long-term productivity. You’ll see how similar they are yet they exist so differently.
Make sure that the years don’t just pass by but that you can look back at each year individually and as a collective and see the progress and accomplishment.
So let’s start with some practical tips for daily productivity that you can implement starting this very second. You’ll see that they are all very intertwined but so simple yet impactful when you stick to it!
Write it down. Your brain can’t function optimally if you are filling it with a bunch of nonsense. Write down your appointments and meetings or even better, schedule them, set reminders and then forget about it. I love Google Calendar for this. Become best friends with to-do lists. You can also note down your tasks in the order that you need to get it done. Groceries, work, meetings, dates. Anything where you can set a reminder and alarm for, jot it down and forget about it. Makes space for learning more important things.
Take a break. Making a cup of coffee, tea or juice, taking a quick walk outside or around the office, or having some quick small chat with a colleague will refresh your mind. Sometimes you can get stuck in a rut and end up spending hours not doing anything- and you ONLY realise that when you end the day! So taking breaks can help you evaluate your productivity and progress.
Don’t be a busy bee. There’s a difference between business and productiveness. Estimate how long a task will take you to complete and set your mind and timer to that deadline. Then take a break. This way you will accomplish much more. I find that segmenting my day, time and tasks helps me stay focused in short bursts of time which ends up being a more productive 24 hours.
Lists are life. As I said in my very first point, write it all down. I have lists for everything. If you have a hectic Homelife, start a grocery list where you or everyone in the house can add what’s needed so that when you do your shopping, you don’t need to do a huge recon and you save money by shopping with a list so you don’t add unnecessary items. List your work tasks- you’ll feel more accomplished as your tasks being ticked off.
Evaluate and re-evaluate. As you go through your day, evaluate what you’ve done and what needs to be achieved still against the amount of time you have left and your mental and physical energy levels. This way you are aware of what you are doing and can adjust appropriately.
One thing at a time. This is the antidote to being busy instead of productive! When you do one thing at a time or take one step at a time, your efforts are more focused and this ultimately means a greater chance of achieving the outcomes and success that you intended for.
Count the hours. When you view your days, weeks, years or life in the macro all the time, it can all become one big blur because you’re not focused. Quite frankly, it’s difficult to focus on the details of a painting when you have to stand a few feet away and only see the bigger picture. You need to work in the micro. This helps you prevent biting off more than you can chew! Yet allows you, at times, to step back and see how the bigger picture is coming along. When you count the hours, your days and efforts become more precise and more impactful.
Because in the end, you don’t want your days of doing nothing to add up to months of doing nothing which adds up to years of doing nothing and you get the picture!
You can now also listen to the Putty Perfect Podcast on Spotify, Apple Podcasts, IGTV and Facebook, where we discuss topics like entrepreneurship, business, clients, time, finances, finding your calling or purpose or even just finding a direction!
Tune in, subscribe and give us 5 damn stars!
Sending you love & light, Sash from Putty Perfect!